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Managing information means taking care of it so that it works for us, and is useful for the work we are doing. The information we collect is no longer subject to “accidental disorganization” and becomes more easily accessible and integrated with the rest of our work. Managing information using a database allows us to become strategic users of the data we have.
We often need to access and re-sort data for various uses. These may include:
- Creating mailing lists
- Writing management reports
- Generating lists of selected news stories
- Identifying various client needs
The processing power of a database allows it to manipulate the data it houses, so it can
- Sort
- Match
- Link
- Aggregate
- Skip fields
- Calculate
- Arrange
So a database tracks data, finding the bits you need and processing them in the way you arrange for them to be processed.
- Because of the versatility of databases, we find them powering all sorts of projects. A database can be linked to:
- A web site that is capturing registered users
- A client tracking application for social service organisations
- A medical record system for a health care facility
- Your personal address book in your e-mail client
- A collection of word processed documents
- A system that issues airline reservations
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