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For more complex projects, look for advanced features, such as the following:
- Issue tracking that tracks problems, actions, and resolutions
- Project portfolio management that tracks and compares groups of related projects
- Automatic resource leveling and alerts when a resource is overscheduled
- Document management feature that tracks contracts, bids, scope changes, and incidents
KEY TAKEAWAYS
- Medium- to high-complexity projects usually require the use of software that is designed specifically for managing projects.
- Features to look for when choosing project management software include (1) compatibility with existing software at the company or its vendors, (2) basic features for managing medium-complexity projects, (3) a method for collaboration between team members, and (4) if needed, advanced features for managing multiple projects.
EXERCISES
- When choosing software, the new software should be with the software currently in use and with the software used by vendors and partners.
- How does the complexity of the project affect the choice of software used to manage it?
- What is an example of an advanced feature that is available for managing the most complex projects? Explain why this feature is needed for complex projects.
Learning New Software
Describe the methods that work best for you when you learn a new computer program, such as self-directed exploration, a textbook, self-paced tutorials, or organized classes with an instructor. If you wanted to require that all the members of your ten-person team use project management software that was new to all of them, how would you recommend that they learn the software?
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