Although timeliness in responding to students can sometimes happen naturally during class, there are also situations where promptness depends on having organized key information ahead of time. Obvious examples are the scores, marks, and grades returned to students for their work. A short quiz (such as a weekly spelling test) may be possible to return quite soon after the quiz”sometimes you or even the students themselves can mark it during class. More often, though, assignments and tests require longer processing times: you have to read, score, or add comments to each paper individually. Excessive time to evaluate students' work can reduce the usefulness of a teacher's evaluations to students when she finally does return the work (Black, et al., 2004). During the days or weeks waiting for a test or assignment to be returned, students are left without information about the quality or nature of their performance; at the extreme they may even have to complete another test or do another assignment before getting information about an earlier one. (Perhaps you yourself have experienced this particular problem!)
Delays in providing feedback about academic performance can never be eliminated entirely, but they can be reduced by keeping accurate, well-organized records of students' work. A number of computer programs are available to help with this challenge; if your school does not already have one in use, then there are several downloadable either free or at low cost from the Internet (e.g. <http://dmoz.org/Computers/Software/Educational/Teachers”Help/Gradebooks/4 >). Describing these is beyond the scope of this book. For now we simply emphasize that grading systems benefit students' learning the most when they provide feedback as quickly and frequently as possible (McMillan, 2001), precisely the reason why accurate, well-organized record-keeping is important to keep.
Accurate records are helpful not only for scores on tests, quizzes, or assignments, but also for developing descriptive summaries of the nature of students' academic skills or progress. A common way to develop a description is the student portfolio, which is a compilation of the student's work and on-going assessments of it created by the teacher or in some cases by the student (Moritz & Christie, 2005; White, 2005). To know how a student's science project evolved from its beginning, for example, a teacher and student can keep a portfolio of lab notes, logs, preliminary data, and the like. To know how a student's writing skills developed, they could keep a portfolio of early drafts on various writing assignments. As the work accumulates, the student can discuss it with the teacher, and write brief reflections on its strengths thus far or on the steps needed to improve the work further. By providing a way to respond to work as it evolves, and by including students in making the assessments, portfolios provide relatively prompt feedback, and in any case provide it sooner than by waiting for the teacher to review work that is complete or final.
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