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If a particular type of document will be used repeatedly, it might be worth the time to create an example document—a template—that is formatted using the appropriate styles with blanks or placeholder text where the user can insert the information that describes a particular situation. A variety of templates are already available for download at no additional cost. For example, when a new document is created in Microsoft Word 2007, there is an option to choose a template such as the invoice template shown in Figure 6.12.
Figure 6.12 Standardized Document Used as a Template
The template may be customized and used repeatedly for all the documents of that type, or the organization can design its own.
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